Careers: Executive Assistant to Co-founder

Job Description: Executive Assistant to Co-founder
Location: Chennai
Job nature: Permanent Full-Time

This requirement is now closed

The person will work closely with the co-founder and shall provide executive support in a one to one working relationship. The person will act as the nodal point of contact for internal & external constituencies on all matters pertaining to the co-founder. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He/She must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.The applicant shall interact/work with people including employees, volunteers, donors, communities, centre authorities, partner organisations, corporate and vendors.

Primary responsibilities include but are not limited to:
• Completes a broad variety of administrative tasks for the co-founder including managingappointments, completing expense reports, composing and draftingcommunication and compiling documents & reports
• Provides a bridge in maintaining an efficient flow of information between all levels of the organisation including internal and external contacts on a wide spectrum of plans and priorities; demonstrating leadership to maintain credibility, trust and support of all
• Coordinate with other staff members and volunteer leaders to monitor, track and report periodically on the progress / performance of all projects / initiatives as prioritised by the co-founder
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, reports and other tasks that facilitate the co-founder’sability to effectively lead the organisation
• Researches, prioritizes, and follows up on all matters and concerns addressed to the co-founder, including those of a sensitive or confidential nature and recommends appropriate course ofaction, referral, or response
• Works closely and effectively with the co-founder to keep him well informed of upcomingcommitments and responsibilities, following up appropriately. Acts as a “barometer”, having asense for the issues taking place in the environment and keeping the co-founder updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on tasks to successful completion, often with deadline pressures.
• Assists in coordinating the agenda of top management team meetings and allstaff meetings; summarises the minutes of meetings and follows up with appropriate individuals on closure of the actionable in a timely manner
• Performs any other critical organisation tasks as maybe required by the co-founder

Education Qualification / Experience:
• Any graduate
• Holding a Masters in Business Administration will be an advantage
• More than 3 years of relevant work experience
• Proficient in Microsoft Office (Word, Excel, and Power Point)

Knowledge, Skills and Abilities:
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, volunteers, external partners and donors
• Expert level written and verbal communication skills
• Excellent computer skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Resourceful, responsible and self-starting

Other Information:
• Reporting to: Co-founder
• Expected Age: Above 25
• Scope: Full time
• Remuneration: Rs.25,000-Rs.30,000 p.m. based on the candidate’s profile
• Expected Joining Date: Immediate

This requirement is now closed

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